Jakarta, Indonesia | Full-time |

About the Organization

CLASP serves at the epicenter of collaborative, ambitious efforts to mitigate climate change and in the global movement for clean energy access, through appliance efficiency. Our mission is to improve the energy and environmental performance of the appliances & equipment we use every day, accelerating our transition to a more sustainable world. We work hand-in-hand with governments, experts, industry, consumers, donor organizations and others to propel policies and markets toward the highest-quality, lowest resource-intensive appliances possible.

CLASP has worked in more than 100 countries since our inception in 1999. CLASP is headquartered in Washington, DC, with teams in Europe, Kenya, India, China, and Indonesia. We are mission-driven and committed to a culture of diversity, transparency, collaboration, and impactful work. See our Team Page to learn more about us.

CLASP’s Indonesia Team

Since 2023, CLASP has officially supported the Government of Indonesia, especially the Directorate of Energy Conservation, Directorate General New Renewable Energy and Energy Conservation, Ministry of Energy and Mineral Resources (EBTKE) on accelerating the implementation of energy conservation to achieve Net Zero Emissions by 2060 or earlier. Our core program in Indonesia will focus on supporting EBTKE’s plan for expanding the implementation of Minimum Energy Performance Standards (MEPS) and Energy Labeling to more appliances, facilitate the campaign efforts on MEPS and Energy Labelling to relevant stakeholders and develop software for easing compliance activity within the three years life span of cooperation.

Our team provides world-class technical and policy advisory services directly to governments to develop and implement the most ambitious and cost-effective appliance efficiency policies all over the world. We accelerate the development of energy-efficient product markets through minimum energy performance standards, informative product labeling, and identification and promotion of the most efficient appliances, both on and off the grid.

About the Role –Administrative Associate- Indonesia Program

CLASP is seeking an Administrative Associate to help organize and support our growing Indonesia program. As an Associate, you will work to plan and execute our portfolio of appliance energy efficiency and clean energy programs and projects in Indonesia, providing exceptional administrative support across our Indonesia Team and for specific projects.

You will also work collaboratively with CLASP team members in the US, Africa, Europe and Asia, conducting critical administrative and programmatic tasks, ensuring the Indonesia team is set up to develop and execute programmatic and organizational objectives successfully. The Associate will report to CLASP’s Chief of Staff, who is based in the US.

Your responsibilities will include:

Supporting and coordinating team collaboration and administration. You will coordinate activities to keep our team organized, on track, and on time by:

• Coordinating Indonesia team meetings, drafting agendas, taking notes and following up on action items
• Setting up and managing the Indonesia team calendar, keeping track of project milestones, meetings, conferences and events, deadlines, team holidays, etc.
• Manage the shared office space
• Coordinating the Indonesia Team’s inputs to CLASP’s Climate Team Dashboards, Objectives and Key Results, and other tracking processes
• Supporting planning and execution of events, conferences and workshops
• Coordinating the Indonesia team’s travel, including booking logistics and the collection of necessary documentation for travel expense reports
• Coordinating with external partners and CLASP’s US-based Ops team to ensure thorough bookkeeping records

Supporting program planning, execution, outreach, and communications. You will support the Indonesia team’s portfolio of projects by:

• Summarizing, tracking and supporting grant proposal and project reporting reporting milestones and requirements; develop and maintain checklists for proposal planning and execution
• Developing team updates for dissemination to the broader CLASP team
• Supporting collection and development of program and project dissemination materials, in collaboration with our programmatic and communications team members
• As needed, support planning and execution of Indonesia program portfolio, drafting work plans, charts and other documents.
• Setting up and maintaining an organized documentation database within CLASP’s intranet
• Maintaining the database of Indonesia program partners within CLASP CRM

Supporting procurement, contract and grant management. You will liaise with our US finance and operations team, external vendor and contractors and India team members on:

• Developing Requests for Proposals and coordinating proposal reviews
• Drafting and processing contracts for our implementing partners
• Tracking the Indonesia Team’s project contracts and invoices
• Validating vendor information (bank information, tax ID, etc.) and updating as necessary

The Ideal Candidate

• 3-5 years of overall professional experience in program coordination, managing events, procurement etc.
• Strong time management and organizational skills with ability to manage multiple tasks and projects at a time
• Excellent written and oral communication skills.
• Well-honed listening and interpersonal skills, able to work both in collaboration with others and independently
• Entrepreneurial attitude and orientation, proactive, resourceful, nimble and strategic approach to learning and problem-solving
• Experience/open to working with diverse teams and successfully navigating cross-cultural communication in both local and global contexts
• Strong work ethic and an ability to take initiative; a drive to learn and grow on the job.
• A commitment to diversity and inclusion. You’re always asking: “whose voice is not at the table?” You have experience working with diverse teams and successfully navigating cross-cultural communication in both local and global contexts, and you deeply value creating a workplace that is supportive of difference.

Why this role is compelling

You will be exposed to an unusually wide range of people and issues in the climate and energy sectors, as well as the internal infrastructure and operations of a global NGO.

A successful candidate will develop and grow a broad set of professional skills, honing them to the level of excellence in a demanding and fast-paced environment. You will work with, learn from, and grow alongside a high-performing and diverse team in which everyone is committed to the development of themselves and others. You will also get an opportunity to work closely with national and international level policymakers.

Compensation and Location

CLASP offers competitive compensation commensurate with experience, including fully paid health insurance for individuals and their families/dependents, provident fund and includes a collegial office environment that supports wellness and flexible telecommuting options after a certain period of employment. The selected candidate is expected to work out of CLASP’s Indonesia office based in Jakarta. Early morning or evening hours are sometime necessary to accommodate international collaboration; some travel and weekend hours may also be required. We are an equal opportunity employer.

How to Apply

If you believe you meet the attributes and skills above, please fill in the enclosed application form.
(URL: https://forms.gle/2W3EbNA4WPkAhvXq5). If you have any questions, kindly email clasp-hr-admin@clasp.ngo. Only shortlisted candidates will be called for an interview.

CLASP is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. CLASP complies with all federal, state and local employment law in the countries we operate and is committed to providing equal opportunity for all employees and applicants without regard to race, color, religion, national origin, sex, age, marital status, sexual orientation, gender identity or expression, pregnancy, disability, political affiliation, personal appearance, family responsibilities, matriculation, genetic information, military or protected veteran status, credit information or any other characteristic protected under federal, state or local law. Each person is evaluated based on personal skill and merit. CLASP’s policy regarding equal employment opportunity applies to all aspects of employment, including recruitment, hiring, job assignments, promotions, working conditions, scheduling, benefits, wage and salary administration, disciplinary action, termination, and social, educational and recreational programs.