Payroll Associate

CLASP seeks an experienced Payroll Associate to handle the payroll, review employee’s expenses, and coordinate the communication between CLASP’s offices, and third-party partners for all financial and operations related affairs.

Washington, D.C. | Full Time | Apply by: 27 July 2022

About the Organization

CLASP focuses on appliance & equipment energy performance and quality, to mitigate and adapt to climate change, expand access to clean energy, and improve lives. We serve at the epicenter of collaborative, ambitious efforts to mitigate climate change and in the global movement for clean energy access, through appliance efficiency.

Our mission is to improve the energy and environmental performance of the appliances & equipment we use every day, accelerating our transition to a more sustainable world. We work hand-in-hand with governments, experts, industry, consumers, donor organizations, and others to propel policies and markets toward the highest-quality, least resource-intensive appliances possible.

CLASP has worked in more than 100 countries since our inception in 1999. We have offices in Washington, DC; Nairobi, Kenya; and New Delhi, India, with additional teams in Europe, China, and Indonesia.

We are mission-driven and committed to a culture of diversity, transparency, collaboration, and impactful work. See our Team Page to learn more about us.

CLASP’s Operations and Finance Team

CLASP’s Operations team works in partnership with our program teams and other key stakeholders to ensure they have the information required to effectively deliver on our mission.

Our team provides support to the organization on finance, reporting, HR, IT, office infrastructure and management.  We use best in class applications to ensure we work efficiently and with the right tools.  As CLASP’s global portfolio continues to grow, we are expanding our team to ensure we have adequate capacity to deliver outstanding service to our stakeholders.  We are looking for motivated professionals who are excited to join a dynamic and diverse team and who are deeply committed to the organization’s mission and values of collaboration, transparency, and service.

About the Role – Payroll Associate

CLASP seeks an experienced Payroll Associate to handle the payroll, review employee’s expenses, and coordinate the communication between CLASP’s offices, and third-party partners for all financial and operating related affairs. This is a newly created position.

The Payroll Associate’s primary responsibility will be to process the USA office’s payroll, monitor other country offices’ payroll process, review, and approve employee’s expenses. To succeed in this role, you must have strong mathematical skills, knowledge of USA payroll and taxes, and accounting knowledge on travel expenses. Experience in international payroll is a plus.

Your Responsibilities Will Include:

  • Process Semi-monthly payroll for the USA office
  • Setup new hire’s payroll profile and maintain employee’s records in the payroll system for the USA office
  • Maintain and update payroll related records and schedules
  • Prepare workers compensation sheet and manages annual audit
  • Monitor Kenya, India, Europe, Indonesia monthly payroll process, communicate with Chartered accountants for accuracy.
  • Create state accounts and work with USA payroll service provider for all USA payroll tax related matters
  • Ensure payroll and tax documents are accurate and in compliance with governmental laws on payroll accounting and taxes
  • Monthly timesheet tracking
  • Setup annual holiday schedules in the Time and Expense keeping system
  • Monitor paid and unpaid leaves
  • Review and approve employees credit card expenses and reimbursement requests
  • Answer employee questions concerning payroll and expense reimbursement
  • Coordinate meetings and communications between USA office, country offices, and third-party partners for all F/A and operating related areas such as annual audit and filings
  • Administrate the Time and Expense keeping system and the credit card expense management software

 Who You Are:

  • An Effective Collaborator. You’ve successfully worked across cultural lines on a dispersed team, and you have the ability to operate in complex situations. You can easily gain trust from team members and are known for supporting them to ensure they are set up for success. You’re not afraid to ask questions.
  • Flexible. You can manage a diverse set of team needs and aren’t afraid to step outside your job description or comfort zone to help the team reach its goals. You’re comfortable with shifting schedules and don’t expect every day to go “as planned.”
  • A Humble Teammate. Nothing is beneath or above you. You are quick to always lend a hand or two! You are able to earn influence without authority and naturally seek to support both small projects or large strategic goals.
  • High Integrity. You will be asked to make sensitive and critical judgment calls, and as such, you are known for your integrity; you take that reputation seriously. You always choose to make the right decision versus the easy decision. You know what information is sensitive, and you will protect it accordingly.
  • Emotionally Intelligent. You are self-aware and perceptive. You nurture relationships and can work and communicate well with all kinds of people. You are optimistic, empathetic, flexible, curious, and well-respected by all who work with you, irrespective of title. You are able to handle stressful situations professionally.
  • Mission-oriented. You believe in the mission of CLASP and are passionate about global access to clean energy, climate change, energy efficiency, and creating a more sustainable world.

What You’ll Need:

  • 3-5 years of accounting/payroll experience
    • International payroll experience is a big plus
  • An understanding of local and governmental rules about payroll
  • Strong computer skills such as system and software knowledge, especially Excel
  • Ability to work independently in a time-sensitive environment
  • Good customer service skills
  • Experience with ADP a plus
  • FPC or CPP certification a plus
  • A commitment to diversity and inclusion. You’re always asking: “whose voice is not at the table?” You have experience working with diverse teams and successfully navigating cross-cultural communication in both local and global contexts, and you deeply value creating a workplace that is supportive of difference.

Compensation and Location

CLASP provides its employees with a highly competitive salary that is benchmarked annually with other non-profit organizations in the DC metropolitan area. CLASP also provides a comprehensive benefits package, including fully paid health insurance for individuals and competitive rates for families/dependents, unlimited leave and all federal holidays, an impressive match of employee contributions to the 403b retirement plan and a collegial office environment that supports professional development, wellness and flexible telecommuting options.

This position is full-time, and you must be already based in, or be willing to relocate to, the Washington D.C. region.  The expectation for this role will be in the office at least five days a month. Since we are living through a global pandemic, we can be flexible on relocation timelines and may be able to offer a small amount of relocation assistance. Compensation for this role starts at $65k and can increase based on the candidate’s level of experience.

The Application Process

CLASP has engaged Equitable Hiring Group to support this hiring process. To apply, please complete the short form on this link.

Individuals who apply by Wednesday, July 27th will be given priority; therefore, we encourage you to submit yours soon!

When you apply, we kindly ask you to remove your schools from your resume. There is no need to reformat your resume and leave your degree as is; simplify it to “B.A. Economics” for example. Just remember to remove any undergraduate and graduate school name references where possible. This “bias-reduced” process is aimed at opening this opportunity to more candidates, reviewing applicants on performance assessments instead of resume proxies (e.g., where you went to school).

This evaluation process will follow best practices shown to reduce bias in decision making and may be different from other application processes you have experienced.

The overall evaluation process will look to follow this anticipated timeline:

  • Late July: Selected candidates asked to complete short answer questions
  • Early August: Video interview with CLASP Staff
  • Mid-August: Finalist candidates will be asked to complete a timed trial assignment
  • Late August: Finalists will participate in a multi-team member panel
    • Candidate references will also be checked at this step
  • Early September: Offer extended

If you have any questions about the opportunity, please feel free to email abe@equitablehiringgroup.com.

CLASP is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. CLASP complies with all federal, state and local employment law in the countries we operate and is committed to providing equal opportunity for all employees and applicants without regard to race, color, religion, national origin, sex, age, marital status, sexual orientation, gender identity or expression, pregnancy, disability, political affiliation, personal appearance, family responsibilities, matriculation, genetic information, military or protected veteran status, credit information or any other characteristic protected under federal, state or local law. Each person is evaluated based on personal skill and merit. CLASP’s policy regarding equal employment opportunity applies to all aspects of employment, including recruitment, hiring, job assignments, promotions, working conditions, scheduling, benefits, wage and salary administration, disciplinary action, termination, and social, educational and recreational programs.

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