Scope of Work

The Consultant will be responsible for successfully executing the following activities and tasks as part of the study. Execution of all activities and tasks must be conducted in close consultation with BEE and CLASP.

1. Sector overview– Conduct a comprehensive sector assessment including but not limited to:
   1. Sector importance in Indian economy
   2. Total market size (i.e., storage / cooling capacity), market segmentation by technology, capacity, use cases (i.e., fruits and vegetables, fishes etc.) and operating temperatures
   3. Market structure (i.e., organized, unorganized) with an overview of key owners and operators, as well as prevailing business and ownership models (i.e., cooperative, corporate, individual, etc.)
   4. Past trends and future growth forecasts for 2030 and 2040 timelines
   5. Present regulatory/policy environment, market challenges and barriers, consumer issues (service, price, quality, etc.), and policy implementation

2. Energy profiling– Develop detailed energy profile of the sector. This will include:
   1. Assessing prevailing technologies (i.e., ammonia, evaporative, HFC / HCFC etc.), technological trends and key technology suppliers
   2. Assessing prevailing energy metering and management practices
   3. Developing methodology for estimating annual energy consumption of a typical cold storage unit, energy consumption breakup by components, and defining metric for measuring specific energy consumption
   4. Developing methodology for estimating sectoral energy consumption
   5. Drafting pro-forma for baseline energy data collection – the proforma must capture seasonal and geographical variation(s) in cold storage operations and its impact on energy consumption
   6. Gathering sample annual energy consumption data for a few representative units through primary / secondary sources and site visits etc., and conducting data analysis for insights (desirable but not mandatory)
   7. Developing database of cold storages, estimating unit level as well as sectoral energy consumption based on 2(a) and 2(b) and conducting scenario analysis for various probable energy consumption threshold for identifying Designated Consumers
   8. Comparison with international energy consumption norms and assessment of energy saving potential

3. Recommendations for Inclusion under PAT program– Based on outcomes of task 1-2, assess suitability of the sector for PAT program and develop recommendations. This will include:
   1. Assessing energy and cost saving potential under PAT program as compared to Business as Usual (BAU) annual energy consumption, avoided generation capacity and GHG emission reductions in 2030 and 2040 timelines
   2. Examining PAT specific concepts (i.e., gate to gate boundary, normalization, fuel mix etc.) to suggest modification if any, to suit cold storage segment
   3. Recommendation for inclusion / exclusion of the sector in PAT program, based on energy saving potential, along with optimal energy consumption threshold for identifying Designated Consumers (DC)
   4. Database / list of cold storage units amenable for inclusion in PAT program, with details such as address/contact details, capacity, estimated annual energy consumption etc.
   5. Highlight any potential regulatory / technical / industrial barrier for inclusion of the sector under PAT program

4. Stakeholder engagement– Consultant is expected to conduct extensive stakeholder engagement for consensus building and data collection. All engagement and data collection methods should be pre-agreed with BEE and CLASP. This will include:
   1. Assisting CLASP and BEE in organizing stakeholder consultations, technical committee meetings etc. as required; and supporting development of presentations, documents, notes etc.,

Key Milestones and Deliverables

• Sector overview with key findings
• Energy profile of the sector

• Recommendations for Inclusion under PAT program, along energy consumption threshold for identifying Designated Consumers (DC), and list of potential DCs
• Preparation of necessary material such as communications related articles and news media for CLASP and BEE

Submittal

Register as a Consulting Partner

Interested parties must register as a CLASP Consulting Partner.

Submit Technical and Financial Proposals

Interested parties should submit separate technical and financial proposals electronically, in English, via this form link (preferably in PDF format). The files should be named as per the following example:

 [CONTRACTOR_NAME] _Technical Proposal_ RFP_2022-11-07[CONTRACTOR_NAME] _Financial Proposal_RFP_2022-11-07

The length of the technical proposal should not exceed 20 pages and should include:

• Detailed approach and methodology for the design, implementation, and management of the project
• Detailed timeline for all project activities, tasks, milestones, and deliverables for the project within the time frame indicated above
• Background and experience of conducting similar activities
• A summary of qualifications and experience of key personnel that will execute the project

The financial proposal (in USD) should include a detailed budget with all direct and indirect cost estimates for executing the project, including a breakdown (in days) of the level of effort and costs associated with each team member that will be engaged in the project.

CVs and related summaries of experience and qualifications of proposed project team staff should be included in an Annex and should not exceed 10 pages.

Optional At This Stage – Fill Out Pre-Qualification Questionnaire (PQQ)

All contractors must fill out the PQQ before working with CLASP. This can be voluntarily completed at the RFP stage but will be mandatory if a contract is awarded.

The PQQ is a thorough due diligence screening aimed at gathering legal and financial information on prospective partners/vendors. Contract awards are conditional upon passing the due diligence screening. Organizations that have already completed the PQQ do not need to complete it again unless the structure of the business has changed. If you are unsure, please email Andrea Testa (atesta@clasp.ngo) to determine next steps.

Evaluation Procedure

A committee appointed by CLASP will evaluate proposals received. Selection of qualified companies or organizations will be based upon the following criteria:

• Technical Evaluation Factors
  • Bidders with prior experience of cold storage/chain efficiency projects and PAT program will be preferred
  • Bidders with team/personnel with relevant cold chain experience would be given more preference. Bidders are encouraged to propose a cold storage sector expert in the team

• • Bidders are encouraged to partner with cold chain experts / consulting firms and submit bids as consortium
• Financial Evaluation Factors
  All bids will be evaluated and ranked using Quality and Cost Based Selection (QCBS), with 80 percent of the score accorded to the technical proposal, and 20 percent to the financial proposal. Please see Annex A for more details.

Pre-bid engagement

CLASP will be conducting a pre-bid meeting on 19th October, 04:00 PM (IST) to clarify any question or query regarding the RFP. All interested bidding firms are requested to join the meeting at the link provided below. In case of any issues in joining the meeting please reach out to ppandey@clasp.ngo. Also, a line of confirmation for the meeting will be appreciated.

Time of pre bid meeting: 19th October, 04:00 PM

Link: https://clasp.zoom.us/j/92302556487?from=addon