Background

BEE introduced the Standards and Labelling (S&L) program in 2006 to improve energy efficiency of residential, commercial and industrial appliances/equipment in the country under Energy conservation Act, 2001.

The primary intent of the S&L program of BEE is to minimize the energy consumption of appliances while ensuring the equipment performance. The scheme aims to provide information on the energy consumption characteristics of appliances based on the star rating. The star rating ranges from 1 to 5 in the increasing order of energy efficiency. As on date 35 appliances / equipment are covered under S&L program, out of which 16 appliances are under mandatory regime while remaining are under voluntary regime (please refer www.beestarlabel.com).

 To enable manufacturers, traders, and importers participate in the S&L program; BEE maintains and operates a dedicated web-based portal https://www.beestarlabel.com. The portal serves as a single window platform for company and model registration of appliances covered under S&L program and processing of applications by BEE along with the timelines and labelling fee structure etc. For more information on implementation of the S&L program and operational procedures, please refer to comprehensive Operation Manual titled DISHA (Disseminating Star Labelling in Household Appliance) hosted at abovementioned portal.  BEE also has a mobile application for Standard and Labelling program available on iPhone and windows phone. The mobile application is linked with the database of S&L Application Registration portal.

CLASP is seeking support to provide BEE with technical assistance with enhancing the S&L Application Registration Portal that manufacturers and suppliers use for filing applications for their labelled products, and for getting the labels for the products approved. The technical assistance is designed to prepare some of the preliminary information that could be used by BEE, when and if required, to solicit and identify contractors to redesign, redevelop the portal.

Timeline

Contract Timeframe: February 2024 – March 2024

Deadline for Application: 17 January 2024 at 23:59 ET

Application includes registering as a Consulting Partner and submitting the technical and financial proposals per the instructions below.

Deadline for Questions: 8 January 2024 at 23:59 ET

All questions must be addressed in English to Moumita Chandra at mchandra@clasp.ngo. We request all inquiries be made to this e-mail address and not by phone.

Scope of Work

CLASP is seeking to engage an independent consultant or agency which can provide CLASP with: (a) design and architecture of the S&L application registration portal, and (b) terms of reference for the redevelopment of the S&L application registration portal based on the draft design and architecture.

The Consultant will be responsible for successfully executing the following activities and tasks as part of the study. Execution of all activities and tasks must be conducted in close consultation with CLASP.

Task 1: Review the present process flow and gap analysis of S&L Application Registration Portal

1. Conduct a thorough assessment of the portal including but not limited to its:
   1. Functions
   2. Process flow
   3. Architecture, Information Technology (IT) infrastructure
   4. User interface
2. Work with CLASP to understand:
   1. Limitations in the present system
   2. Functionalities and features required in the S&L portal for supporting the smooth implementation of S&L program in the future.

• Based on the above assessment, document gaps and areas for improvement in the portal.

Task 2: Develop the design, architecture and terms of reference for redesigning of S&L application registration portal

Based on Task 1, define the design, architecture and terms of reference for redesigning the portal, including but not limited to:

1. Portal functions – addition of new functions in the portal (i.e., data analytics, automation, improved decision making, visualization, dashboards etc,), improvement of existing functions.
2. Optimization of process flow, if any
3. Portal architecture which shall be sustainable with the growth of S&L Program in future.
4. Information Technology (IT) infrastructure
5. User interface – internal as external users
6. User access management
7. Data storage and security – integration of security measures to safeguard sensitive data and ensure compliance with relevant standards and regulations
8. Portal performance and uptime
9. Any other relevant parameters.

Key Milestones and Deliverables

1.     Develop the present process flow of the existing portal along with gap analysis report.

2.     Prepare the comprehensive SRS documentation outlining the proposed design, architecture and Terms of Reference for the updated portal.

Submittal

Register as a Consulting Partner

Interested parties must register as a CLASP Consulting Partner.

Submit Technical and Financial Proposals

Interested parties should submit separate technical and financial proposals electronically, in English, via this form link (preferably in PDF format). The files should be named as per the following example:

[CONTRACTOR_NAME] _Technical Proposal_ RFP 2024-01-17

[CONTRACTOR_NAME] _Financial Proposal_ RFP 2024-01-17

The length of the technical proposal should not exceed 20 pages and should include:

• Detailed approach and methodology for the design, implementation, and management of the project.
• Detailed timeline for all project activities, tasks, milestones, and deliverables for the project within the time frame indicated above.
• Background and experience of conducting similar activities especially on defining the scope for developing and updating any web portal preferably for government agencies or public sector or regulatory bodies.
• Expertise in programming languages, web development frameworks, and database management systems.
• Expertise in conducting comprehensive system assessments and providing technical recommendations for developing any web portal.
• A summary of qualifications and experience of key personnel that will execute the project.

The financial proposal (in USD) should include a detailed budget with all direct and indirect cost estimates for executing the project, including a breakdown (in days) of the level of effort and costs associated with each team member that will be engaged in the project.

CVs and related summaries of experience and qualifications of proposed project team staff should be included in an Annex and should not exceed 10 pages.

Optional At This Stage – Fill Out Pre-Qualification Questionnaire (PQQ)

All contractors must fill out the PQQ before working with CLASP. This can be voluntarily completed at the RFP stage but will be mandatory if a contract is awarded.

The PQQ is a thorough due diligence screening aimed at gathering legal and financial information on prospective partners/vendors. Contract awards are conditional upon passing the due diligence screening. Organizations that have already completed the PQQ do not need to complete it again unless the structure of the business has changed. If you are unsure, please email Andrea Testa (atesta@clasp.ngo) to determine next steps.